Software Selection Framework
Choosing between Monday.com, Clay and Airtable
Small & Medium Businesses
Information Architecture
Information Architecture
Information Architecture
Information Architecture
Information Architecture
☎️ Your time:
✨ My time:
🫰Price:
3 weeks
~7 hours
13-17 hours
€470+
"We need something new. But every tool looks the same. And we've already bought one we don't use."
Client's qoute
Problem
There are too many tools. They all look useful, and vendor demos make everything seem easy. But demos show ideal situations and not your real workflows.
Without a clear way to compare options, it’s hard to know which tool will actually help, and which will waste your time and money.
The goal is to understand your needs clearly and evaluate just enough to make a confident decision.
My Role
I will help you understand your needs first — and then evaluate tools based on your real work.
Identify the people who will use the tool or be affected by it
Talk to them to understand how they work now and what slows them down
Turn real problems into clear requirements
Organize these needs into clear categories (functionality, ease of use, collaboration, security, etc.)
Build a clear checklist based on your real needs and define how each tool will be evaluated
Make the decision process transparent and easy to follow
Research and shortlist tools that match your requirements
Test them using real examples from your daily work
Document what works well, what doesn’t, and what to expect
Your Part
Participation in the kickoff meeting
Access to 2–5 team members for interviews
Feedback on the decision framework
Participation in the final presentation meeting
Willingness to question whether new software is even the right answer
Result
A clear, evidence-based recommendation — grounded in your workflows, constraints, and priorities.
You get:
A structured decision framework you can reuse for future decisions
A clear comparison of relevant tools based on real criteria
Confidence that the chosen solution fits your actual needs
Avoidance of costly trial-and-error and unused tools
It’s not about the software, it's about achieving the clarity needed for an informed decision.
Frequently asked questions:
Do you also write the texts?
You know the content — I'll help with structure, format, and presentation. If you need help with the writing itself, we can discuss it as an additional task.
Can we add video to the bot?
Yes, the bot can send videos, images, and infographics. If you already have materials like these, we'll build them into the scenario. If they need to be created, we can discuss that as an additional task.
Who maintains the bot after launch?
I'll hand over a guide and answer your questions. After that, the bot is yours. If you need ongoing support — content updates, new scenarios, technical maintenance — we can arrange that separately.
What if we don't have any materials?
That's fine. We'll start with conversations with your team and together extract what currently lives in people's heads. It may take a bit more time, but it's not an obstacle.
You might also find useful:
All-in-one Database in Google Sheets
Collecting data manually from scattered folders and formats often leads to outdated results and repetitive tasks, making it difficult to reach timely decisions based on the most current information.
Learn more
Onboarding process for volunteers
Built on a no-code platform: Manychat, SendPulse, or similar
Learn more
Donation page
Integration with donation service depending on your geography, currency, and organisation type.
Learn more
